Integration Logic: Time Manager, Deck, and Calendar

[mostafaabuzaid25]

Workflow Overview

1. Task Creation in Time Manager:

   • Whenever a new task is created in Time Manager, it generates a Deck card under the appropriate board/project.
   • The task metadata (title, description, due date, priority) populates the Deck card.

2. Time Entry Logging:

   • Time entries recorded in Time Manager (start time, end time, duration) are automatically added as comments in the linked Deck card.
   • Each comment includes:
     • The user who logged the time.
     • The date and duration of the time entry.
     • Any notes associated with the time entry.

3. Synchronization with Calendar:

   • Task due dates and start times are synced as events in Calendar for scheduling and reminders.
   • Updates made to the task in Time Manager reflect on Deck and Calendar.

4. Access Privileges:

   • Assigning users or clients to the task updates permissions on the Deck card and Calendar event.

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Feature Details

1. Task Auto-Generation:

   • On task creation:
     • Task Title → Card Title in Deck.
     • Description → Card Description.
     • Start and Due Dates → Deck timeline fields and Calendar events.
     • Priority → Tag or Label in Deck.

2. Time Entry Comments:

   • When a user logs time in Time Manager, the corresponding Deck card is updated with a comment, e.g.:

     🕒 Time Entry Logged
     - User: John Doe
     - Date: 2024-12-27
     - Duration: 2 hours, 15 minutes
     - Notes: I reviewed the draft and made revisions.
     

3. Dynamic Editing:

   • Time Manager changes (e.g., task edits, time entry updates) automatically propagate to Deck and Calendar.

4. Access Privileges:

   • Users assigned to tasks in Time Manager automatically gain Deck card access:
     • Edit Access: Team members actively working on the task.
     • View-Only Access: Clients or external stakeholders.

5. Notifications:

   • Deck and Time Manager send notifications when new time entries or task updates occur.

6. Audit Trail:

   • Time entries in the Deck serve as an audit trail for task activity and resource usage.

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Use Case Example

1. Create Task:

   • A user creates a task, "Prepare Budget Report," in Time Manager.
   • A Deck card is auto-created under the "Finance" board with linked details.
   • A Calendar event is scheduled for the task deadline.

2. Log Time:

   • The user logs 3 hours for "Budget Data Analysis" in Time Manager.
   • A comment is added to the Deck card:

     🕒 Time Entry Logged
     - User: Jane Smith
     - Date: 2024-12-27
     - Duration: 3 hours
     - Notes: Completed data analysis phase.
     

3. Edit Task:

   • The due date is changed in Time Manager, which automatically updates the Deck card and Calendar event.

4. Collaborate:

   • Team members view time entries and progress directly on the Deck card.